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Hiring Procedures

To Accept Job Offer

  • Print, complete, and submit the  Peer Tutor Job Agreement (PDF) to the CTL tutoring program office (Lathrop Learning Hub staff area behind the Tech Desk) by the indicated deadline date in your offer letter email.
  • Be sure to print the form, initial all applicable sections in ink, and then sign.

Undergraduates: If you work any other jobs on campus, bear in mind that your total hours cannot exceed 15 hours per week.

Graduates: More complicated rules apply, so please check with your department.

Prep for Hiring

Everyone

  • During the summer, email the assistant director with a headshot and a short bio to post in about About Our Tutors/LCPs page so students can get to know you. Refer to our websites: Meet Our Subject Tutors and Meet Our LCPs for samples.

Unless you had a Stanford job over the summer, everyone (including returning tutors and LCPs) will need to complete an I-9 form.

  • Complete an I-9 form, but don't date it, and bring the appropriate documentation and identification with you to Stanford. This includes a passport, ID, etc. Read the I-9 form for detailed instructions. Print and fill out the top part of page 1 only (and don't date it).

  • U.S. citizens: Bring to Stanford your original passport, or a combination of a photo ID and Social Security Card, or a combination of a photo ID and birth certificate. Refer to the I-9 form for further instructions on acceptable forms of identification.

  • International students: CTL will need to see your original passport, visa, I-94 number and confirmation sheet, and accompanying documents depending on your visa (I-20 for F1 visa, I-797 for H1 visa, DS-2019 for J1 visa, etc.) Refer to the I-9 form for additional information.

  • If you don’t have a Social Security Number (SSN), you must apply for one. To get started, refer to the Bechtel International Center to learn about the process. As a part of the SSN application, CTL will provide the letter from the employer, if you need it, before end of August when the application process officially begins. Just let us know if you need one and we’ll prepare it for you.

Hardcopy and Online Forms

Everyone

During the first week of classes, you will need to stop into the tutoring office to complete CA Labor Code Notice documentConfidentiality Agreement, and Emergency Contact Form.​

If you did not work during the summer/previous quarter before your hiring:

If you have changed or renewed immigration documents:

  • Bring the correct employment eligibility documents for your citizenship status, according to the I-9 form instructions. CTL must see originals, which we will photocopy and return to you immediately.

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